1.Introduction

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This Policy explains what Hammerlake Studios (hereafter referred to as The Studio) do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance, or you are visiting our website.

 

This Policy describes how we collect, use and process your personal data, and how we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.

 

This Privacy Policy applies to the personal data of our Website Users, Applicants, Clients, Suppliers, and other people whom we may contact in order to find out more about our Applicants or whom they indicate is an emergency contact. It also applies to the emergency contacts of our Staff.

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2.How can you can get in touch with Hammerlake Studios:

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If you:

• wish to access, amend or take back the personal data that you have given to us;

• suspect any misuse or loss of or unauthorised access to your personal information;

• withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data);

• communicate any comments or suggestions concerning this Privacy Policy.

 

You can write to us at the following address:

Data Protection, Hammerlake Studios, C/O 40, Lough Sheever Corporate Park, Mullingar

Alternatively, you can send an email to: info@hammerlakestudios.com

 

Please note the Studios may amend this Policy from time to time.

 

3.What kind of personal data do we collect?

 

APPLICANT DATA: In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us in our role as a facilitator for both you and production companies, such as your name, age, contact details, education details, employment history, emergency contacts, (you may choose to share other relevant information with us). Where appropriate and in accordance with the laws and requirements, we may also collect information related to your health, diversity information or details of any criminal convictions.

 

CLIENT DATA: If you are a Client of The Studio, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as finding Applicants who are the right fit for you or your organisation and/or notifying you of content published by Troy Studios which is likely to be relevant and useful to you

 

SUPPLIER DATA: A small amount of information is required from Suppliers, to ensure that operations run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).

 

PEOPLE WHOSE DATA WE RECEIVE FROM APPLICANTS AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: In order to provide Applicants with suitable employment opportunities safely and securely and to provide for every eventuality for them and our Staff, we need some basic background information. We only ask for very basic contact details, so that we can get in touch with you either for a reference or because you’ve been listed as an emergency contact for one of our Applicants or Staff members.

 

WEBSITE USERS: We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our Website, and the times that our Website is most popular.

 

The personal data we collect from you is required to enable us to fulfil our contractual duties to you or to others. Where appropriate, some, for example Applicants’ PPS numbers, are required by statute or other laws. Other items may simply be needed to ensure that our relationship can run smoothly.

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Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship.

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4.How do we safeguard your personal data?

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We care about protecting your information. That’s why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data.

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5.How long do we keep your personal data for?

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If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of three years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation). 

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6.How can you access, amend personal data that you have given to us?

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Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

 

Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

 

Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you), you may withdraw your consent at any time.

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Data Subject Access Requests (DSAR): You have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. At this point we may comply with your request or ask for more information about your request. Where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

 

Right to erasure: In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to “erase” your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.

 

Right of data portability: If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

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7.Who is responsible for processing data on our website?

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Our administrator controls the processing of personal data on its website (s). They can be contacted at:

 

info@hammerlakestudios.com

 

What are cookies and how do we use them?

A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We may use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We may also use cookies to analyse traffic and for advertising purposes. If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

 

How to reject cookies

If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings. Most web browsers will accept cookies, but you can choose to accept all or some, or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.